Vendor Info

Edmonton Music Collectors Show - Vendor InfoVendor table space for the Fall 2013 Edmonton Music Collectors Show is NOW ON SALE. Vendor space usually sells quickly, so book your table ASAP. Please e-mail info@edmontonmusiccollectorsshow.com to inquire.

A Message to Vendors

We’ve talked with Edmonton’s music collecting community about the necessity of an event like the Edmonton Music Collectors Show. While there are existing events where collectors can buy, sell, and trade their collectible vinyl and music memorabilia, etc., EMCS is the only trade show in Northern Alberta fully dedicated to passionate music collectors and focused solely on music-related merchandise. Prior to the launch of the first EMCS in 2011, there had not been such an event in Edmonton for over a decade.

Based on our first-hand experience with similar events, as well as the feedback we’ve received from the music collecting community, our goal was to organize an event that is accessible for all interested vendors and collectors. This translates to reasonable and affordable table rental rates for vendors, reasonable and affordable admission rates for collectors, and great organization, promotion and advertising for the event.

The Spring shows in 2011 and 2012 demonstrated a high level of demand in Northern Alberta for such an event, with vendor sell-outs and healthy crowds all through the day. Both the 2011 and 2012 Spring shows saw between 400-500 attendees. As a result, we have now expanded EMCS to twice a year — Spring and Fall. Our first Fall show on September 30, 2012 saw another vendor sell-out and about 400 attendees come through the doors. Our Spring show on April 21, 2013 show saw record attendance and sales. We saw 650 attendees total, and over 200 during the collectors hour.

Table Rentals

$45 per 2.5 x 6 ft (30″ x 72″) table
$60 per 2.5 x 8 ft (30″ x 96″) table
Vendors are permitted to rent multiple adjoining tables if they require additional space.

IMPORTANT: Please confirm the availability of your desired table space with the booking contacts listed below by phone or e-mail before you submit payment.

Booking Contacts
George Gawlak – 780.423.0120
Dave Chorley – 780.484.0692
info@edmontonmusiccollectorsshow.com

Submit payment by cash or cheque to:
Edmonton Music Collectors Show
10165 93 St.
Edmonton, AB    T5H 1W8

Please submit a completed vendor registration form with your payment.

Table space is first come, first served. Table space is limited and sells quickly, so we recommend booking as soon as possible. Table booking is not confirmed until payment is received.

Table placement within the venue is at the discretion of show organizers based on the space requirements of all vendors. You will receive your table assignment during setup check-in.

There is a waiting list for interested vendors after table space sells out. In the event of a cancellation, we will offer available space to vendors on the waiting list on a first come, first served basis.

Cancellation deadline is October 6, 2013. Any vendors who cancel after this date will forfeit all payment submitted. Cancellation prior to this date will result in a full refund.

Vendor Guidelines

Setup will run from 8:00 am to 10:00 am on Sunday, October 20, 2013. We ask that all vendors are present and checked in by no later than 9:30 am.

Dolleys and/or handtrucks will not be provided. Please bring your own if you need one.

Early strike downs and exits are not permitted. Vendors must operate their tables for the duration of the show: 10:00 am to 4:00 pm.

Each vendor is allowed one helper. Identification badges will be provided on site.

We recommend that vendors bring their own plastic bags for sold items.

Space under the tables is for storage only and not merchandise for sale. This is to prevent impeding the flow of foot traffic, or damaging your merchandise.

Vendors are not permitted to sell unauthorized materials such as bootlegs, home-duplicated CDs/DVDs, etc. Any vendor in violation of this policy will be immediately ejected from the show and will forfeit their table rental fee.

We ask that vendors adopt a courteous attitude toward one another during setup and show operations, so that everything runs as smoothly and efficiently as possible and everyone has a great experience.